The couple reserves a country house for twenty-four adults. Their planner and one family representative coordinate rooms, while guests only need the final arrangement.
The plan excludes unrelated wedding data
Only house guests appear. RSVP status, dietary choices, transport, vendor contacts, and payments remain in their existing systems.
Labels make the list easier to scan
Couples share a group label and the two wedding parties use short labels. The labels support conversation but do not make automatic room decisions.
Room notes describe beds, not people
Each room lists capacity and a short bed description. Accessibility conversations happen privately; the final chosen room appears without sensitive reasoning.
Late swaps do not create new files
When two guests swap rooms, the planner updates both assignments. There is no new PDF or spreadsheet attachment for guests to confuse with the old version.